Registered under Unified Identification
Code (UIC) 206237247, SOS Crew Foundation (SCF) is an impartial, neutral and
independent charity and relief organization that operates crowdfunding and
fundraising platforms whose charitable mission is to assist and provide support
to people in need, or in disadvantaged situation as a result of pandemics,
natural disasters, global financial or industry crisis, and other situations of
hardship that warrant need of assistance.
The SCF is committed to treating your
personal data with security, respect and confidentiality: the processing of an
individual’s personal data carried out by the SCF is performed in compliance
with the SCF Rules on Personal Data Protection.
collects your personal data, what information is made available to the SCF and
third parties when you visit www.soscrew.org, how we
use, store and protect that information. You will also find information on how
you can exercise your data subject’s rights. Any personal data disclosed to the
1. What personal data do we collect, and how?
1.1 Information you give us
We obtain person information from you
when you communicate or share information with us, subscribe for newsletters or
one of our online services, register to an event, apply to a vacancy, and/or
make a donation.
Depending on the specific purpose (see
section 1.2 below), we may ask you to provide, along with other information,
part or all of the following: your full name, date of birth, email and/or
postal address, phone number, position/title, company/organization.
1.2 Information we collect automatically: cookies and
We automatically collect information
through the SCF website to help administer, protect, and improve our services.
Such information may include information
regarding your device, such as your IP address, your operating system and your
browser activity, location of the device accessing the website, traffic data
(such as the pages you visited on our website, the time spent on the website,
number of downloads from the website) and interactions with social media
platforms (such as sharing of elements from the SCF website to social media
Cookies are small data files made up of
letters and numbers placed onto your computer or other mobile devices when you
extent necessary to ensure its website functionality and performance as well as
for the purpose of targeting its audience and tailoring the content offered to
the public both on its website and elsewhere.
For the purposes of marketing and retargeting,
we make use of various advertising pixels, including Facebook and Twitter
pixels: these are codes used to track website visitors. These data allow us to
retarget those users with ads in the future in other platforms (for example on
Facebook or on Twitter). This allows us to gain more insights about our
audience, send targeted messaging to users who already know the SCF, and track
the effectiveness of our social advertising efforts.
If you do not wish to have cookies or
pixels installed on your computer or mobile device, you can set your browser to
notify you before you receive a cookie, giving you the chance to decide whether
to accept it. You can also set your browser to turn off cookies.
We also use Google Analytics, a web
analytics service provided by Google Inc., to help us identify how people are
using our website by processing the information mentioned above.
1.3 Links to third-party websites
Our website provides links to third party
websites and social media platforms - such as Facebook, Twitter, Instagram,
YouTube, and LinkedIn - that will collect data about you if opened.
The SCF does not govern the processing of
personal data by such third parties, so we suggest that you refer to the
privacy policies of these websites should you wish to have more information.
2. Why do we collect your personal data?
We collect your personal data for one or
more of the following purposes:
- To allow you to contact us and/or receive
information from us;
- To organize or promote events and/or activities;
- To allow you to register as a participant to
events we organize or co-organize;
- To process your donation to the SCF or any
question on how you can support the SCF(for more information, please see
our fundraising data protection notice)
- To consider you for suitable form of assistance
- To analyze web statistics and log files, with
the aim of improving the functioning of our website;
- To assess the performance of our advertising and
improve the relevance of SCF campaign and marketing messages displayed to you
after you leave our website
Your personal data are not used for
automatic profiling or decision-making.
3. Who processes your personal data and with whom are
Internally, all personal data collected
by the SCF are processed only by designated SCF staff members or agents, for
one or more of the specific purposes listed above, and only on a strict
Depending on the purpose for which we
process your personal data, we may share the necessary information with
selected third parties, such as:
- The people you have indicated as references in
your application, should the latter be of interest to the SCF: your name,
surname and the details of your resume we wish to get feedback on;
- The host of an event we organize or co-organize:
your name, surname and company/organization;
- Selected service providers that are necessary to
process your data for the above-mentioned purposes;
- Social media platforms, through for example
retargeting campaigns on Facebook
We will never rent or sell your personal
In case of sharing your data with third
parties, we ensure as much as possible that the recipient has provided
sufficient proof of compliance with the principles set out in the SCF Rules on
Personal Data Protection. This includes contractual obligations imposing a
strict prohibition of using such data for purposes other than those specified
above, and ensuring an adequate level of protection of the personal data shared
4. How long do we keep your data?
We will keep your personal data only for
as long as necessary to fulfill the purposes we collected them for, including
for the purposes of satisfying any legal, accounting, or archiving
To determine the appropriate retention
period, we take into account the nature and sensitivity of your personal data,
potential risks of harm from unauthorized use or disclosure of your personal
data and the purposes for which we process your personal data.
When we no longer need your personal
data, or when you request they be erased to stop receiving our marketing
messages, we will delete your data.
5. What measures do we have in place to protect and
safeguard your information?
We take the protection of your personal
data very seriously, and we therefore apply adequate technical and
organizational measures to protect against accidental loss and unauthorized
access, use, destruction or disclosure of data. Some examples of these measures
- An official SCF username and password are
required in order to access our IT systems
- Authentication and authorization for the IT
systems are based on roles and tasks
- Our data center is physically protected and
covered by our Privileges and Immunities
- Network security is configured to prevent
external threats from accessing our infrastructure
- Confidentiality and data protection clauses are
signed by service providers to ensure compliance with our security rules and
the SCF Rules on Personal Data Protection
6. What are your rights regarding our processing of
your personal data?
6.1 Information and Access
You have the right to request certain
information about the personal data we hold about you. Furthermore, you are
given the opportunity to verify your Personal Data and to access them.
You are also entitled to request the
correction of any mistakes or inaccuracies in your personal data provided we
are able to verify your identity. Please note that this does not apply in case
your correction request relates to an assessment carried out by our staff and
you are unable to provide sufficient proof of the assessment’s inaccuracy or
respective data are contained in a record held by our archives.
You are entitled to request that your
Personal Data are fully deleted from our systems. However, there may be certain
circumstances where we are obliged to retain your Personal Data.
You have the right to object at any time
to the Processing of your Personal Data on compelling legitimate grounds
relating to your particular situation. Any objection of this kind will be
accepted if your fundamental rights and freedoms in question outweigh our
legitimate interests, or the public interest, in Processing.
You also have the right to withdraw your
consent and opt-out of receiving future information about the SCF via e-mail at
any time. Please communicate your wish to unsubscribe at the email address
7. Contact us
We aim to always meet the highest
standards to safeguard your privacy. Please contact us, if you require more
detailed information on your rights regarding the personal data you have
provided to us, the way we collect and use them, or if you wish to exercise any
of the rights set out above.
If we fail to resolve your question or
complaint, you can contact the SCF Data Protection Office at [email protected]
Should a complaint not be resolved with
the assistance of the Data Protection Office, the complaint may be escalated to
the Data Protection Independent Control Commission, in accordance with the SCF Rules
on Personal Data Protection.